What data we gather

The following is a broad description of the way Year Out Drama Company (YOD) controls, processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices provided or contact YOD to ask about your personal circumstances. 

Nature of work

Training Company 

Reasons/purposes for processing information 

We process personal information to enable us to provide education and training to our customers and clients; to promote our services, to maintain our own accounts and records and to support and manage our employees. 

We may collect the following information:

• Personal details
• Family details
• Lifestyle and social circumstances
• Financial details
• Training details
• Education and employment details
• Website usage data (for analytics) 
• We may also process sensitive classes of information such as physical and mental health details if it was relevant to the course

How we use this data

We process personal information about:

• Students
• Suppliers – for example Royal Shakespeare Company or Halls of Residence.
• Staff
• Professional advisers and consultants 

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

• Internal record keeping
• We may use the information to improve our products and services
• To contact you in response to a specific enquiry or application
• To customise the website for you
• To contact you via email or telephone
• To deliver relevant advertising to you on the likes of Facebook or other social media platforms

Who the information may be shared with

YOD sometimes need to share the personal information we process with the individual themselves and also with other organisations. Where this is necessary we are required to comply with all aspects of the General Data Protection Regulations (GDPR). What follows is a description of the types of organisations YOD may need to share some of the personal information YOD process with for one or more reasons:

• Business associates and other professional advisers
• Educators and examining bodies
• Current, past or prospective employers
• Family, associates and representatives of the person whose personal data we are processing
• Employment and recruitment agencies
• Financial organisations
• Suppliers and service providers;
• Persons making an enquiry or complaint
• Other companies in the same group
• Central government

Transferring information overseas

We do not transfer any personal information outside the European Economic Area (EEA). 

Cookies and how we use them

What is a cookie?

A cookie is a small file placed on your computer’s hard drive. It enables our website to identify your computer as you view different pages on our website.

Cookies allow websites and applications to store your preferences in order to present content, options or functions that are specific to you. They also enable us to see information like how many people use the website and what pages they tend to visit.

How we use cookies

We may use cookies to:

• Analyse our web traffic using an analytics package. Aggregated usage data helps us improve the website structure, design, content and functions.
  Identify whether you are signed in to our website. A cookie allows us to check whether you are signed in to the site.
• Test content on our website. For example, 50% of our users might see one piece of content, the other 50% a different piece of content.
  Store information about your preferences. The website can then present you with information you will find more relevant and interesting.
• To recognise when you return to our website. We may show your relevant content, or provide functionality you used previously.

Cookies do not provide us with access to your computer or any information about you, other than that which you choose to share with us.

Controlling cookies

You can use your web browser’s cookie settings to determine how our website uses cookies.

If you do not want our website to store cookies on your computer or device, you should set your web browser to refuse cookies.

However, please note that doing this may affect how our website functions. Some pages and services may become unavailable to you.

Unless you have changed your browser to refuse cookies, our website will issue cookies when you visit it.

To learn more about cookies and how they are used, visit All About Cookies.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

We will never lease, distribute or sell your personal information to third parties unless we have your permission or the law requires us to.

Any personal information we hold about you is stored and processed under our data protection policy, in line with the Data Protection Act 1998.

Security

We will always hold your information securely.

To prevent unauthorised disclosure or access to your information, we have implemented physical and electronic security safeguards.

We also follow stringent procedures to ensure we work with all personal data in line with the GDPR 2018.